From front desk to physicians, OnTheClock keeps your medical practice compliant, fully staffed, and running without the administrative chaos.
Medical practices have unique compliance requirements. OnTheClock is designed to help you meet them — no extra administrator needed.
Automatic alerts when hourly staff approach 40-hour overtime thresholds. Avoid unplanned labor costs and Department of Labor violations.
Track total hours for part-time, per-diem, contract, and PRN staff with precision. Audit-ready reports let you review any pay period at a glance.
Every punch-in and edit is logged with timestamps and user attribution. Complete audit trails that stand up to HR and payroll scrutiny.
Ensure staff can only clock in from approved clinic or on-site patient locations. Eliminate buddy punching and ghost punches completely.
Set different pay rates for MDs, RNs, MAs, and front desk staff. Payroll runs accurately without manual calculations.
See who's clocked in, on break, or approaching overtime — live. Office managers stay informed without chasing down staff.
Here's what medical offices deal with before OnTheClock — and how that changes.
| Without OnTheClock | With OnTheClock |
|---|---|
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Manually tracking shifts across multiple spreadsheets
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One drag-and-drop schedule visible to your entire team
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No way to verify staff clocked in from the right floor
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GPS and IP-restricted clock-in tied to approved locations
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Part-time staff hours tracked manually and prone to error
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Automatic hour reports for all staff types, always audit-ready
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Overtime discovered on payday — too late to adjust
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Real-time alerts before staff cross the 40 hour threshold
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Payroll takes half a day every two weeks
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Payroll runs in minutes with your existing provider — or our built-in payroll
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Staff calls to swap shifts disrupt patient care
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Self-service shift swaps with manager approval in the app
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Purpose-built for teams where every hour — and every staff member — matters.
Staff clock in via phone, kiosk in the break room, or browser on any computer. Works for every role in your healthcare practice.
Build weekly schedules with drag-and-drop simplicity. Staff see their shifts on their phones the moment you publish.
Manage vacation, sick leave, and FMLA for your entire team in one place. Accruals calculate automatically.
Connect directly to QuickBooks, Gusto, ADP, or Paychex — or run payroll natively. Hours flow in automatically with zero re-entry.
OnTheClock pays for itself the first time it catches a missed punch or prevents an overtime surprise. Setup in under an hour, free onboarding included.
"Switching to OnTheClock cut our payroll prep from 4 hours to under 30 minutes. Our office manager calls it the best software we've ever added."
"We have 22 staff across two locations. Tracking who's where used to be a nightmare. Now I see everything in real time from my phone."
"Incredibly user-friendly. It fits all our office's needs — downright the most useful expense in our overhead. Setup took less than an hour."
No credit card. No contracts. No IT required. Just a cleaner, more compliant way to manage your medical team.